How to Save Gmail in PDF Format ? Simple User Guide

Summary:  Every user always has a question in their mind “How do I save Gmail in PDF Format ?” In this article , we...
HomeTechnology NewsHow to Save Gmail in PDF Format ? Simple User Guide

How to Save Gmail in PDF Format ? Simple User Guide

Summary:  Every user always has a question in their mind “How do I save Gmail in PDF Format ?” In this article , we will tell you the solution to this problem. You can convert Gmail in PDF format keeping the folder hierarchy as the original. We have detailed all the supposed methods which are going to be used in the process of exporting Gmail emails in PDF format.

Why Needs to Save Gmail in PDF Format

There can be various reasons behind the conversion of Gmail into PDF format. As you all need a backup of your data. So to avoid losing your data people need to convert Gmail email to PDF Format. Here we will discuss some more points .

  • Better security
  • G Suite apps like DOCS, Spreadsheets, etc. 

1- User Friendly Interface

If anyone is using this for the first time then there is no need to worry because it has a user-friendly interface. Users can convert Gmail in PDF format without any external help.

2- Fast to Export

 PDF files are very easy to share across any platform. It is very easy for the receiver to quickly download the PDF file without damaging its original format.

3- Storage Savior

Gmail provides limited space for free users due to which users have to face problems related to the space. It has the capability to compress the file and save it into the same format without alteration of any data. 

4- Fully Editable

If you want any changes or corrections in your data then PDF is the most suitable file format. Contrarily, you cannot perform editing on your Gmail email.

Must read the post properly to get  the right solution to your problem. In this post, we will discuss two methods.

#1 Manual Method to Export Gmail Email to PDF

In this method, users can save their emails using the Gmail interface in PDF format.

Following are the steps to Save Gmail in PDF Format

  • In the first step, Sign in into your Google Account.
  • Open  the desired email you want to save as PDF format.
  • Select the Print option to further process.
  •  Now choose the suitable option from the destination option as per your requirements.
  • Here you will get an option to Save as PDF to save Gmail as PDFl. Click on this option.
  • Click on  the Save option to the further process
  • Now the final step is to select the location on your PC and save the PDF file.

Now the manual method has been completed. Using this process, users can convert their Gmail data safely in PDF format. The solution has some limitations that we have mentioned below. 

Restrictions of the Manual Method to Export From Gmail to PDF.

The manual method is fine for exporting Gmail to PDF. But here I am not going to recommend you to use this method in order to save Gmail as PDF because it takes too much time to complete this process. Users have to open each and every email respectively. Using this process, users can only convert limited emails . But sometimes the users have to export emails in bulk, then they have to use the professional method.

#2 Professional Method to Save Gmail as PDF

The best solution to convert Gmail to PDF in bulk is  MacSonik Gmail to PDF Converter tool for Mac. It is the ultimate option to back up Gmail emails as a PDF file format. This software is the best option for backup/migrate Gmail emails, without Attachments File to exclude the attachment’s file from the conversion process. Users can also save the PDF attachments in a separate folder without any data loss. This tool provides you an option to Remove Duplicate Files from the conversion process of Gmail emails to PDF.

Steps followed by the users to save Gmail to PDF by using the MacSonik Gmail to PDF Converter tool

  • In the first step, Download and Run the Mac Gmail to PDF Converter.
  • Users have to Sign in by entering the Gmail id and third-party app password.
  • Now you can see that the tool will display the Gmail elements in a tree structure.
  • Choose the folders that you need to convert and click on the Next button.
  • Here You will find a new wizard containing various features.
  • Now, click Convert to start the conversion process.

Benefits of the Third-Party Gmail to PDF Converter Tool

  1. Users can save the PDF attachments separately without any data loss.
  2. The software is capable of backup/conversion of Mac Gmail emails to PDF format on Mac.
  3. It can Remove Duplicate Files from the conversion process of Gmail emails to PDF.
  4. The tool easily converts Gmail Emails to PDF on macOS.
  5. It gives you a unique feature to Free Up Server Space that helps to delete the Gmail emails from the Gmail server after conversion of the Gmail emails.

Conclusion

In this article, we have shared the best methods to save Gmail to PDF format. Now the user will select the right method. The manual approach is easy to perform but it has some limitations. Therefore, we have shared another solution to export Gmail as PDF that is less time-consuming.